Controller

SUMMARY:

The Controller will have overall responsibility for supervising the accounting procedures of the company and for assigning, auditing and supervising the work of the accounting department to ensure financial data integrity. Under the direction of the Chief Financial Officer, the Controller will make appropriate improvements to internal accounting processes ensuring that practices are in line with the overall goals of the health center and all applicable rules and regulations. In addition, the Controller will be responsible for maintaining and processing of the general ledger, payroll, accounts payable, accounts receivable, grants management, financial reporting, and other accounting functions as necessary.

QUALIFICATIONS:

· Bachelor’s degree in accounting or related field from an accredited university.

· Master’s degree in business administration or healthcare administration is preferred.

· Three years of health care or nonprofit accounting experience, preferably in a federally qualified health center (FQHC).

· Minimum of two years supervisory experience.

· Minimum of two years grants management experience.

· Exceptional knowledge of accounting, budgeting, grants management and Generally Accepted Accounting Principles (GAAP).

· Ability to analyze complex data, including fiscal and performance data, and communicate the results.

· Must be proficient in Microsoft Office Suite and general ledger software systems, preferably Abila MIP.

· Ability to communicate effectively orally and in writing and work well with all levels of staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides oversight and supervision to the accounting department, ensuring appropriate segregation of duties, efficient operations, and adherence to reporting deadlines.
• Responsible for ensuring the integrity of all financial data and reports generated by the accounting department, including but not limited to the reports & data presented to the CFO/CEO/Board of Directors.
• Maintains accounting department due date calendar and assigns tasks to appropriate staff members.
• Oversees the preparation of grant budgets, grant tracking and grant reporting.
• Assists CFO with the preparation of the annual operating budget for the health center.
• Responsible for coordinating the preparation of all financial reporting requirements including but not limited to: monthly financial statements for management and the Board of Directors, annual financial statement audit, Medicare/Medicaid cost reports, Form 990, Form 1099, Form 5500, the required data and financial reports for the Bureau of Primary Health Care, and internal financial management reports.
• Monitors cash and bank account balances daily, downloading transaction information for accounting and billing departments, and maintains the operating account balance.
• Monitors the purchasing activities of the health center, ensuring all vendors are properly vetted.
• Reviews and approves account coding and supporting documentation for all general ledger, accounts payable, cash receipts and payroll entries prior to posting in the general ledger.
• Acts as administrator for corporate credit card accounts.
• Reviews bi-weekly payroll preparation and ensures compliance with all payroll related transactions, including cost allocations, employee benefits deductions, remittances, and reconciliations.
• Reviews and approves monthly bank reconciliations.
• Prepares monthly grant invoices or requests for drawdown of grant funds.
• Develops and maintains formal cost allocation plans, including indirect cost rates.
• Provides oversight of annual fixed asset and supply inventory process.
• Maintains and provides for safeguard of all SBCHC’s assets, maintains appropriate insurance coverage and handles annual property and liability insurance policies renewal process.
• Implements and monitors compliance with current accounting policies and procedures. Analyzes and develops alternatives for changing policies and procedures that promote efficiency, control, and quality in the accounting process.
• Improves the use of technology in the accounting department by automating manual processes and reducing paper documentation.
• Provides guidance to assigned staff as it relates to current/best accounting practices. Conducts periodic work audits of accounting department.
• Assists CFO with monitoring and improving internal controls within the health center.
• Conducts performance reviews as required for assigned staff.
• Performs other duties as assigned by the CFO and/or CEO.
• All Health Center staff members have emergency and disaster response responsibilities. Participates in all safety programs, which may include assignment to an emergency response team.

WORK ENVIRONMENT:

Primarily work in general office environment using general office equipment. Travel between health center facilities will be required and due to clinic site there may be at risk for blood borne diseases and other communicable diseases and infections, therefore, safety regulations must be strictly followed to ensure safety. Occasional business travel out of town and/or overnight for meetings and/or trainings may be required.